Event Coordinator

OVERVIEW

Better Together works to end the root causes of poverty, dependency, divorce and child abuse by leveraging the power of the local church to provide struggling families with supportive relationships and meaningful work. Once properly supported, families can achieve independence, stay together and thrive.

The Better Together Team seeks an Events Coordinator to manage and support Fundraising events and activities. He or she will be responsible for all aspects of event planning, including but not limited to: researching vendors, negotiating contracts, day of coordination, and evaluating success afterwards.

The ideal candidate will have strong organization skills and high competency in vendor management. Excellent communication skills and a strong attention to detail are necessary for this role. Collaboration is key as you will work with the Development Director, Marketing Director and other key personnel to ensure a successful event.

CULTURE AND FIT

The people who consistently succeed at Better Together are those whose actions and behavior reflect our five core values. If you adhere to these values and answer “yes” to each of these questions, you may be a fit.

1. Owners Mindset: You are invested in the outcomes of our mission.
   • Are you a self-starter who is able to take initiative in order to complete a task?
   • Do you often seek opportunities for professional growth?
2. Choosing Gratitude: There are many things in life that can make us upset. Every day we have a choice to either be negative or give thanks.
   • Do you often go out of your way to help others?
   • Have you written a thank-you card in the last 30 days?
   • Are you a positive person who is more focused on opportunities instead of obstacles?
3. Love Others: We aim to love others like Christ loves us. Our hope is that our lives would be filled and overflowing with love, so that we can make a difference in this world.
   • Do people often say you are a good listener?
   • Do you make decisions based on what’s best for others over yourself?
   • Do you often find yourself looking for ways to make others feel empowered, important and appreciated?
4. Partnership-Oriented: Internal and external relationships are not transactional. That starts with our team members and the perspective that we need the rest of the team to succeed in order to win personally.
   • Are you comfortable creating your own structure for work, such as setting work hours, your own priorities, and creating clarity and a work plan from a broad goal?
   • Do you tend to be the one who initiates conversations with colleagues, rather than waiting for them to come to you?
5. The Sky is the Limit: We have a big vision at Better Together. No one on our team is counting hours or widgets. We are here to get results, and sometimes that will require going the extra mile or doing a job that isn’t technically ours.
   • Do you often set yourself audacious goals?
   • Do you wholeheartedly agree with our principles, which include that people’s lives are made better through work and that we can and will end the foster care crisis?

The vast majority of those who don’t get hired (or don’t last) at Better Together lack a fit with these values. Be prepared to have very candid conversations about them in our interview process.

ROLES AND RESPONSIBILITIES

The Events Coordinator will have four primary roles, broken down into key responsibilities. They are:

1. Strategic Event Planning
2. Logistics Management
3. Event Execution and Oversight
4. Day of Coordination

Strategic Event Planning

• Plan and execute various events, including thank you receptions, fundraising, donor, and direct service events.
• Develop event details such as time, place, theme, invitations, etc.
• Collaborate with the Marketing team to determine audio/visual needs and ensure alignment with the organization’s branding
• Conduct financial reporting and budgeting for events

Logistics Management

• Create event timelines and pre-planning requirements to ensure smooth execution.
• Manage internal communications regarding event logistics and details among team members.
• Research vendors, negotiate terms, and book vendors for events.
• Coordinate vendor logistics such as arrival times and clean-up activities.

Event Execution and Oversight

• Maintain a calendar of events and implement a planning system for mid and long-term event scheduling.
• Manage volunteer event staff and oversee attendee communication.
• Provide on-site event management, troubleshoot issues, and ensure a seamless event experience for all attendees.
• Conduct post-event follow-ups, including evaluating event success and implementing any necessary improvements for future events.

Marketing and Sponsorship Coordination

• Assist in securing sponsorship opportunities to support event funding.
• Collaborate with the Marketing team on event promotion and communication strategies.
• Oversee the registration process and manage event check-out procedures to ensure smooth attendee experiences.

REQUIREMENTS

• Proven experience as event coordinator
• A proven track record of organizing small and large events
• Proficient in MS Office
• Excellent vendor management skills
• Outstanding communication and negotiation ability
• Well-organized and multi-tasking skills
• Able to remain calm under pressure and handle high stress situations
• Problem solving ability
• Preferred degree in hospitality, public relations, or relevant field
• Match Better Together’s core values (described above)

TIMING, LOCATION AND COMPENSATION

Better Together seeks to fill this position as soon as possible. The organization’s headquarters are in Naples, Florida, but all the Better Together staff reside in Florida. Better Together has built a highly successful work culture over the past decade with systems and structures designed for clarity, flexibility, and great communication. Key elements of the environment include:

• Weekly team meetings with clear accountability and the opportunity to solve issues as a team.
• Quarterly in-person team meetings at which you’ll build deeper relationships, set clear goals aligned with the Better Together vision, and brainstorm how to seize new opportunities
• An intensive 90-day orientation to familiarize you with the Better Together team, our policies, and how we operate
• Home office setup, including equipment and communication tools you need to hit the ground running

Better Together offers a competitive salary and benefits package, which includes a health benefit and generous paid leave plan. Please email a cover letter and resume to hiring@bettertogetherus.org.